Available Position:
Office Administrator and Marketing Manager
Posted On
6/8/10
Description
A worldwide law firm seeks an energetic individual with excellent communication, organizational and project management skills, personnel management experience, strong interpersonal skills and marketing experience to manage and oversee the day-to-day operations of the Phoenix office, and serve as the firm's local marketing representative.
The position requires this position to spend a portion of their time on general office administrative responsibilities (listed below), and a portion of their time serving as the local liaison to the community and providing marketing support to attorneys in the office.
The firm is a leader in the practice of law worldwide, with 3,500 lawyers in 61 offices located in 29 countries around the world. It has leading practices in Corporate and Finance, Litigation, Intellectual Property, Government Affairs and Real Estate. The firm places a special emphasis on both diversity in the workplace and respect for the individual.
The firm provides its employees with highly competitive salaries and benefits, including eligibility for bonuses and profit sharing, a generous paid time off policy and a 401(k) plan. Employees are recognized and rewarded for their achievements through annual performance evaluations and salary reviews. The firm encourages ongoing personal development and supports a healthy work/life balance.
The firm is an EEO/AA employer-M/F/D/V.
Duties and Responsibilities:
Interacts regularly with Office Managing Partner on administrative and operational issues. Develops new procedures and communicates/implements within the office and in conjunction with firm-wide initiatives.
- Works on firm wide initiatives with Senior Operations staff. Helps to standardize and streamline practices and procedures.
Maintains operating budgets and reviews financial reports. Tracks expenditures against revenue, monitors billable hours as it relates to workload of each practice group and provides financial data as needed.
Coordinates with national facilities team regarding procurement of furniture/equipment, emergency response planning/implementation, and oversight of build outs/renovations.
Manages office events, staff meetings and attends attorney meetings as appropriate.
Coordinates with regional marketing team to support various marketing initiatives, including connections with local media outlets, enhancing existing client relationships, coordinating client and community events and sponsorships.
Maintains secretarial support assignments and ratios in accordance with practice group needs and firm guidelines.
Works with Human Resources and Senior Operations regarding annual performance management process, merit increases and bonuses.
- Conducts new employee orientation, interprets/administers policies and procedures and reviews/approves timecards.
- Recruits for staff positions and works with Office Managing Partner and practice group leaders to coordinate national Legal Recruiting efforts.
- Liaisons with group leaders to provide solution-oriented leadership in every facet of the operational structure.
Requirements:
Six to eight years of experience in managing the administrative and operations aspects of an office, including recruiting, support staff supervision, and performance management. Basic understanding of accounting and financial fundamentals/principles required. Professional services experience a plus; law firm experience preferred.
Salary Range:
DOE
Contact Info:
Information on where to send resume: name, email address, mail address, etc.
Please send cover letter, resume and salary requirements to:
Patty Johnson
Connections Marketing & Communications
pattyjohnson@connections-marcom.com
CH2\ 1684984.1
For More Information, Contact
Name: Patty Johnson,
Company: Connections Marketing & Communications
